Privacy Policy

Effective Date: September 2026

CLINICFLOW SYSTEMS LLC (“ClinicFlow Systems,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit our website, request information, book a demonstration, or communicate with us.

Information We Collect

We may collect information that you voluntarily provide to us, including your first and last name, email address, telephone number, business or clinic information, appointment information, and any information you submit through our website, booking forms, contact forms, or other communications.

We may also automatically collect certain technical information when you visit our website, including IP address, browser type, device information, referring pages, and website usage information.

How We Use Your Information

We may use the information we collect to:

• Respond to inquiries and requests.

• Schedule and manage demonstrations or appointments.

• Send appointment confirmations and reminders.

• Provide customer support and service-related updates.

• Follow up regarding ClinicFlow Systems services.

• Send promotional or marketing communications when you have provided consent.

• Improve our website, services, automation systems, and customer experience.

• Protect against fraud, abuse, or unauthorized activity.

• Comply with applicable legal obligations.

SMS and Text Messaging

If you provide your mobile telephone number and expressly consent to receive text messages from CLINICFLOW SYSTEMS LLC, we may send you informational and promotional SMS messages, including appointment confirmations, reminders, follow-up messages, service updates, and occasional promotional offers.

Message frequency varies. Message and data rates may apply. You may reply STOP at any time to opt out of SMS communications and HELP for assistance.

Consent to receive SMS messages is not a condition of purchase.

Mobile Information Sharing

We do not sell, rent, or share mobile phone numbers or SMS consent information with third parties or affiliates for their own marketing or promotional purposes. Information may be shared with service providers only when necessary to provide our services, operate our communications systems, or comply with applicable law.

Cookies and Tracking Technologies

We may use cookies and similar technologies to operate our website, understand website traffic, improve functionality, and measure performance. You may control certain cookies through your browser settings.

How We Share Information

We may share information with trusted service providers that assist us in operating our business, including website hosting, CRM, appointment scheduling, communications, analytics, and automation providers. These providers may access information only as necessary to perform services on our behalf.

We may also disclose information when required by law, regulation, legal process, or governmental request.

Data Security

We use reasonable administrative, technical, and organizational measures designed to protect personal information. However, no electronic transmission or storage system can be guaranteed to be completely secure.

Your Choices

You may request access, correction, or deletion of certain personal information by contacting us. You may unsubscribe from marketing emails through the unsubscribe link provided in those emails and may opt out of SMS messages by replying STOP.

Third-Party Services

Our website may contain links to or integrations with third-party services. Their privacy practices are governed by their own privacy policies, and we are not responsible for their practices.

Changes to This Privacy Policy

We may update this Privacy Policy periodically. Any updates will be posted on this page with an updated effective date.

Contact Us

CLINICFLOW SYSTEMS LLC

Email: [email protected]

If you have questions regarding this Privacy Policy or our privacy practices, please contact us at the email address above.